September 20, 2021

Sending out some travel, purchasing and Pcard reminders in light of the Workday transition.

SENR Travel Approval Process:

• Traveler fills out SENR Pre-Travel Form (linked here) and sends to designated Travel Administrator.
• Travel Administrator submits the Spend Authorization in Workday. If the traveler is traveling to an international location, they are required to sign the International Acknowledgement of Understanding Form (or here) and attach it to the Spend Authorization before submission.
• A Workday at Ohio State Administration email generated by the Spend Authorization approval will be sent to the traveler with health, safety, and risk responsibilities.
• Traveler can use the approved Spend Authorization number to book flight and rental car through Concur linked here (or here: https://busfin.osu.edu/buy-schedule-travel/travel).
• Traveler submits all receipts to designated travel administrator and submits expense report on behalf of traveler.

SENR Travel Administrators and designated groups 

Trisha Taylor taylor.2961@osu.edu

• Parker faculty and staff
• Kottman 2nd floor staff

Kamal Uddin Uddin.10@osu.edu

• Kottman 2nd floor staff
• All other faculty and staff as needed

Kim Keethler keethler.2@osu.edu

• Kottman 3rd and 4th floor Faculty and Staff
• Graduate Students

Maggie Willis willis.415@osu.edu

• C-MASC staff

Mary Slyby slyby.5@osu.edu

• Extension staff

Andrea Webb webb.858@osu.edu

• Heffner Faculty and Staff

Interim – Kim Keethler keethler.2@osu.edu and Trisha Taylor taylor.2961@osu.edu

• Wooster Faculty, Staff and Graduate students

A reminder to faculty, staff, and students that Ohio State's travel policy requires the use of Corporate Travel Planners for all airfare expenses and the use of Enterprise, National or Hertz for all car rentals for all business travel. Car rental reservations can be booked through Concur or by contacting Enterprise directly and providing the discount/pin, X38Y09/OH. Please contact a travel administrator (listed above) if you need the discount/pin codes for future bookings.

Purchasing and Pcard update:

For questions regarding Workday, PCard purchases, or Amazon business orders please reach out to Trisha Taylor, Kim Keethler or Kamal Uddin (email address for each are above). 

Pcards can be checked out after submitting PCard form to a Pcard manager.

Pcard mangers: Trisha Taylor - UNIV only, Kim Keethler - UNIV/OSP, Andrea Webb - UNIV/OSP, Kamal Uddin- UNIV/OSP.

PCard Transaction amounts cannot exceed $5000, and gratuities cannot exceed 20%. PLEASE MAKE SURE THAT NO TAX IS CHARGED WHEN USING DEPARTMENT PCARD.

Other administrative updates:

For surplus requests or for UPS labels to ship items please reach out the Kamal Uddin or Trisha Taylor.

For SENR 12 passenger van reservation please reach out to Trisha Taylor or Kim Keethler